Best Event Management and Event Planning Tips and Advice – ETC Event Management

1. Decide on the type of special event

There are several types of special events. Each has its purpose and can be very effective if used for that purpose. Confusing such events can lead to disaster. There are fundraising events, in other words, events that are run for profit for the organization. People pay to attend, to buy something at the moment, collect pledges and then attend the event. Similar to this type of event, which is often called the event a third party. These events are issued by a person or some organization other than the charity for the charity. Another form of event is used for cultivation of prospects, or recognition of volunteers and donors to the communications, such as the start of the campaign. The purpose of this type of event is to raise money for the event, but we love to advertise and inform potential donors about something new, with the understanding that they will continue the payment.

2. Take appropriate decisions depending on the type of event

If you are using for fundraising, you need to decide how it will make money from the event. This may seem obvious, but is sometimes overlooked. Ask yourself whether the funds will come from tickets, sponsors, the sale of the additional cost of admission, a silent or live auction, door prizes, and so on. To the third party event to take these things into account. If you are working on the side of love, make sure that the reader knows his role, what will happen. It is easy asked for anything more than an organization may have the means to do. If you’re a person, to understand how exactly how this event will benefit the charity. If the main purpose of the event is for advertising and cultivate prospects, you can do more if you offer something for free and request a deposit later. Please note that the media are managed in the case

3. Event Planning

Cover first base – a safe place, they have enough food and beverages, entertainment, books or speakers, take care of details such as parking, snacks, and bathroom safety. Preparation of the budget based on these basic and then set up more things, like add or sponsors are secured. Prepare a detailed checklist of everything you need – invitations, RSVP, who orders what and do it well in advance. Make time away from the date of the event and sign out dates for the call, media placement, payment of deposits, vendors and entertainers, and when RSVP must be received.Walk around the place and imagine how people will move, because they come from the event.Anticipating the needs of people and if possible, no people waiting in line at any time to drink it as soon as possible, and get them in a seated position or parties.
Check everything.

4. Event Promotion

Mark events. Even if it is a relatively small event, a unique name, slogan and logo can help sell the event. Consider the construction of a dedicated website for the event, in conjunction with your organization’s website. Unique URL may help if the brand and it can make it easier to track the registration. If you are sending invitations to our mailing list, usually about six weeks to a month is adequate time to mail invitations. Use e-mail lists and e-mail invitation and people register for the event on his website. If the event is open to the public, advertise in the media, using media that will reach the target group. For example, if an event is an elegant, advertise in the media business, or if the event is family oriented, community, advertise in newsletters. Issue press releases when the event date is set, about a week before the event and just after the event.

5. Day events

Exercise program – speakers of the time and make sure he knows where to stand and what to say. Test of audio visual equipment and backup systems in place. If you’re doing something that requires some technical skill, like a presentation or audio feed for the media, hiring a technician on standby. Always have a contingency plan for bad weather, late speaker and crisis situations.

6. If you are behind the event

Never forget that you are working. It can be easily relax with a few drinks and get into the mood of the event, especially if everything goes well. Never forget that you are working. Be prepared to deal with a surprise. You should review the checklist.Remember that most people – celebrities, speakers, entertainers – you want to take and told what to do. Never leave them or ask for something to decide. Meet the people who come to assign someone to be with them at any time and respond to whatever the application. The most common accident at the place where they are weak (too small, inadequate parking, not enough toilets), poor food handling, a / v accident and the key people that do not occur or occurs too late. Try to anticipate these problems and solve them if they do occur.

7. Wrap – up

Will the final settlement of the case as soon as possible. If the fundraising event, all costs and revenues, but also take into account all take into account other benefits such as assessment of the value obtained in the new ad the people I met, and so on. If the event is for the cultivation of ads or a donor, make sure that the continuation of the pipeline – subsequent discussions and list of participants and the media. Get thank you letters to sponsors, vendors and volunteers as soon as possible.